The Cure for Conference Chaos
With a single login, ConferenceBrain helps you reduce complexity and deliver exceptional live learning events.
Deliver Exceptional Live Learning Events
ConferenceBrain provides a single login that empowers you to seamlessly manage in-person and virtual, live learning events. The robust, role-based user account system allows you to easily divide and delegate tasks like compliance review, abstract judging, agenda design, exhibit and sponsorship sales, all while maintaining top level control and visibility.
HOW IT WORKS
Conference Management
Rule-based attendee registration, discount codes, scholarship applications, faculty management, agenda development, compliance review, sponsorship opportunities, social events, and exhibit sales.
Membership, Committee Management
Leverage the power of your people! Organize committees and assign user roles to help with agenda development, presentation review and abstract judging. Collect dues and create a public membership directory.
Marketing System
Manage your website content with built-in SEO optimization tools. Integrate streaming video. Send email blasts. Keep attendees returning to your site before and after your event with member-only and/or attendee-only content.
Mobile App
The ConferenceBrain mobile app is tied directly to the web-based conference management system. Updates to the conference agenda are transparently pushed to all mobile app users within minutes, no lengthy data downloads. Send mobile alerts to attendees notifying them of upcoming events. Attendees log into the mobile app using the same credentials they used when registering for the conference making on-boarding a breeze.
Custom Programming
With 20+ years of programming experience and a deep understanding of the educational conference ecosystem, we are able to create bespoke modifications to the robust ConferenceBrain platform specifically designed to your organization's unique needs.
Concierge Support
Need help supporting your users? Through our remote help desk support system, your attendees, faculty, exhibitors, and sponsors communicate directly with the ConferenceBrain staff to ensure that onboarding and ongoing use is efficiently and transparently supported.
Robust solutions, easily implemented
An all-in-one solution for member-based live learning events.
Manage Your Members
Customize differentiated membership dues by specialty, credential or even geographic location. Provide member only content and a public member directory. Securely collect dues.
Manage Your Conferences
Customize attendee registration rates based on membership, credential, and specialty. Create and maintain the conference agenda. Sell exhibit space and sponsorship opportunities.
Manage Your Data
Track revenue, attendance, compliance audit, concurrent session registration, and more. Export everything in CSV format for ease of use.
Simplify Attendee Registration
Establish attendee registration rates that automatically consider attendee credential, specialty, membership status, and more to present a single customized registration rate.
Elevate Your Marketing
Boost your conference exposure with powerful marketing tools: website creation, a bespoke mobile app, SEO, email campaigns, video integration, and more.
Tailored to Your Needs
Unlike other solutions, ConferenceBrain can be infinitely customized to your organizations unique needs. We have over 20 years of custom programming experience ready to work for you.
METRICS
Numbers speak for themselves
$2.1m
Transactions Rrocessed
12,300+
Members Paid Dues
175+
Conferences Configured
18,000+
Accounts Created
198
Donations Made
$500k
Grants Raised
TESTIMONIALS
Don't take our word for it
"The team at ConferenceBrain has enabled us to increase revenue by expanding the services we offer to our members and attendees. The custom members certification portal that they created for us is something that we had always dreamed of but could never find the right team to implement."
Sue O'Sulivan - President, Veritas Meeting Solutions
I couldn't imagine running our meeting without the team at ConferenceBrain. Their concierge support and educational grant development has made our meeting more profitable and far easier to manage.
Nickey Pappas - Executive Director. Midwest Reproductive Symposium international
Happy clients, impactful conferences
FAQ
We've got the answers
ConferenceBrain is an all-in-one platform that lets you manage everything for your live learning events with just one login. Your ConferenceBrain setup becomes your event website, where attendees can register, exhibitors can book booths, and abstracts can be submitted— all hosted securely on our servers.
The process starts with a needs assessment, where we learn about your specific requirements, discuss what data needs to be migrated, and determine any custom features you might need. Once we have an understanding of what solution makes best sense for your needs, we’ll provide you with a clear setup plan and pricing for both implementation and yearly licensing.
After approval, we build a 'staging' version of your website, which only key team members can access. All development and data migration happens here, and after everything is tested and finalized, we’ll train your staff on how to use the platform. Once you’re ready, we transfer your site to our live servers, making it public and officially launching you on the ConferenceBrain platform!
Pricing for ConferenceBrain is based on three primary metrics: the total number of accounts, the number of conferences configured per year, and the number of email blasts delivered per year. Based on these three factors, annual licensing for ConferenceBrain can range from $24,000 - $48,000. Annual licensing includes technical support for the members of your organization.
Set up costs are calculated as a one time fee based on custom programming and data migration services and can range from $15,000 - $30,000.
Concierge Support services, where the ConferenceBrain staff directly communicates and supports your attendees, faculty, exhibitors and sponsors, start at $1,500 per month. Advanced support services like grant development, on-site registration services, and compliance monitoring are quoted individually.
The initial configuration and setup of ConferenceBrain can be done in as little as 2-4 weeks. Custom programming and data migration services can take longer depending on the scope of work.
ConferenceBrain features a modular configuration system that enables features to be deactivated on a case-by-case basis. This enables features that aren't being used to be hidden from your attendees. For example, if you do not currently have a membership program, all functionality related to membership dues, discounted member registration fees, and member only content can be turned off in your ConferenceBrain installation. Then, when you are ready to add these features, they can be easily enabled at no additional charge.
Whether you hold one or ten conferences a year, ConferenceBrain allows you to create and manage each one independently. Attendees, faculty, speakers, abstracts, awards, scholarships, exhibitors, sponsors, social events and educational sessions are all managed per meeting/event/conference and available through a single login.
Do you need extra hands? Our concierge level support contract allows us to join you as collaborative partners. We work with you to assist with day-to-day operations, helping create the optimal outcome for your conference.
Our concierge support sets us apart from the competition, offering a hands-on approach. Your mission is our mission, and we’re here to help bring it to life.
Save time, increase profitability and efficiency with ConferenceBrain
Discover why organizations like yours love ConferenceBrain. Significantly enhance your conference and member experience. It's the cure for conference chaos.